Day 3 – Hybrid Time Management Hack

Welcome to Day 3 of the 12 Day Giveaway!

If you haven’t registered for the ‘Build A Business Bootcamp’ yet, click here to do it now.

Today I share my hybrid time management system.

Check out the video below, and remember to let me know what you think about it in the comment box (we love your comments, keep them coming please!): 


Today’s Winner Is…

Loke KimFu (kfl*** – congratulations, you’ve won an iPad Mini!!


We’d LOVE to hear your thoughts, so leave a comment below.

Remember to register for our ‘Build A Business’ bootcamp, click here to do that now. On the bootcamp we’ll reveal our masterplan for 2017, give you a pre-prepared ‘Execution Plan’ that you can use to grow your business, and also give away $5,000 in cold hard cash!


Click here to register for the bootcamp now

93 comments to Day 3 – Hybrid Time Management Hack

  • KimFu  says:

    Merry Christmas and happy new year! Thank you Steve for the great advice. And I am the winner for day 3!!! hohoho

  • Julian hadley  says:


    I will use this to achieve my goals for 2017

  • Lisa Johnson  says:

    I love this approach to getting things done, will certainly keep me focused on my goals, thank you Steve and Aiden. Happy holidays

  • Donna Lankford  says:

    Thank you, Will take a look at Trello!

  • Bill G  says:

    Great advice I think the key to any system is first understand “what done looks like” and do not feel like you have to keep doing something or someones system do what work for you.
    Thanks for sharing

    • Aidan and Steve  says:

      Totally agree. Gotta know what’s at the end of the journey, and then equally important to have something that gets you there. The key is just to have SOMETHING. And, something that you will STICK with. May take a few fits and starts to get there!

  • Nejat Kozan  says:

    Thank you Steve. Time management is very important to achieve our goals. I liked Trello and will use it. I was looking for a program like that 🙂 thanks again.


    This is good and encouraging

  • Shawn  says:

    Thanks Steve for sharing this.
    I’m using almost the same system like yours.
    Kind of effective I would say. 🙂

  • Kim  says:

    I Love Trello
    Can use it for so many different things

  • Lester Lim  says:

    Congrats Kimfu!

    Awesome share Steve! I’m curious as how do you organise it in a way that it’s neat and tidy since there are 52 weeks in a year and since we are going to use Trello as an ongoing basis it’s going to be 52 boards x n years that we are going to use it.

    Currently I’m using Trello more as a holistic tool to put as “project base” organisation, but i’m not diligent enough to stick to it as much to be honest. I like the way you organise it, just thinking about the “tidiness” part.

    – Lester

    • Aidan and Steve  says:

      Hey there…I think I may have confused folks. I don’t create a new board for each month. I just keep using the same board…and the same Monday through Friday lists…but set them all up once a week and then move tasks around them during that week. The only thing I do by month is a DONE list on that board. And, I just archive it each month.

      So, It’s one board (I call it my CEO board) and one set of lists I use all the time for the whole year and on an ongoing basis.

      • Lester Lim  says:

        Hey Steve, awesome! makes sense now! Thanks!

  • Marilynn Ritter  says:

    Trello is something I will look into thanks for sharing

  • carol feist  says:

    great advice….loved this video

  • Eileen  says:

    Thanks for introducing me to Trello. Can’t wait to use it.

  • Neil Basford  says:

    Thanks for sharing Steve, an interesting model.

  • RoberT  says:

    Hey Thanks Steve for all your gifts and info. Will be there 01/04/2017.

  • Hardy  says:

    Congrats to the winner and happy holidays to everyone.

  • Lj  says:

    Agreed – Time management is vital to the success of any business. Never heard of Trello prior to this video but will check it out better for sure. Thanks –

  • Danni  says:

    Merry Christmas eveyone

  • Aidan and Steve  says:

    Remember guys..Aidan and I are reading each and every comment…even if we don’t respond to them all. We appreciate them ALL and really love to hear what you’re all thinking.

  • Luis Posada  says:

    How true. Time is money. And getting money has to be planned, just like time has to be planned. Thanks Steve.

  • Marc Bedard  says:

    2016 has proven to be a year full of everything…good, bad & event the ugly! Having said that, it has also been full of opportunities! Opportunities provided by both Aidan & Steve which I definitely want 2017 to be full of!
    Thanks for providing these to us guys & I wish you both & your families a fantastic 2017!

  • John  says:

    Great advise! Keep up the good work!

  • Michael  says:

    Thank you Steve & Aiden for the continued effort to provide valuable information.

  • Dori ONeill  says:

    Over the two years that I’ve been with your program I can honestly say that I’ve learned so much. In 2015 I grossed approximately $5,800.00. 2016 is almost over and my gross earnings have soared to just over $200,000.00.

    While only a small portion of that income is from 100k or 100K ultimate sales a good portion of it is as a direct result of the 100k curation training that I used for my online marketing agency.

    I’ve been able to create a marketing agency that uses what I’ve learned from 100k to help existing businesses succeed.

    Thank You Steve and Aiden. I’m working towards $500,000 in gross income for 2017.

    • Aidan and Steve  says:

      I can’t tell you how damn exciting it is to hear stuff like that. It just NEVER GETS OLD….ever!

  • Alain D.  says:

    I love the simplicity yet effectiveness of your Hybrid time management system, Steve! I will implement this into my own system immediately! 2017, Here I come, Baby!! 🙂 Thank You, Steve! This is gold!

  • Lynn Featherstone  says:

    You are always giving us such good information. The New Year is perfect timing to begin with Trello for reaching my goals. Thank you Aidan and Steve! Happy New Year everyone!

  • Wendel  says:

    Thanks again Steve, I will take some of what you said under advisement and will wait to hear Aiden’s view on goal setting. I would love to meet you guys one day in person. I just love the value you continue to add to peoples’ lives. Thanks again for sharing. Hope you can visit sunny Trinidad and Tobago someday. I know you’ll love it.

    • Aidan and Steve  says:

      I would LOVE to go to Trinidad and Tobago! I know Aidan would too.

  • Abdulrahim  says:

    Thanks alot for sharing your Hybrid System of Time Management! I really learnt a lot on your system. Thanks alot Steve.

  • Rolando Allamby Sotillo  says:

    Really great information you share aidan. Thanks for all

  • Dave Christensen  says:

    Thanks Steve. Good stuff. I began using Trello this year and will incorp your method into it. I like it -makes more sense than how I was using it.

  • Tamara  says:

    Wheew, this is a big one for me. I already have a hybrid system, but,… it’s left in overload on a gargantuan hamster wheel half immersed in water. I’m taking Steve’s advice and morphing my system, creating a ‘What Finished Looks Like 6 Month Milestone Map’ for weekly review and to guide my scheduled activities.

    • Aidan and Steve  says:

      ” it’s left in overload on a gargantuan hamster wheel half immersed in water” Quite a visual!! 🙂

  • Anne  says:

    Hi Steve, thanks for the info on having an inbox. that is something new to consider.

  • Suzanne Sitlington  says:

    Thanks Steve….look forward to reading David Allen’s book and trying out Trello. Yea, I love this stuff!!!

  • Dino  says:

    Trello sounds simple and doable. What will Aidan say about time management.
    I will wait and see. Keep up the good work guys. Awesome stuff.

  • Amber Westover  says:

    Time management and managing time is very important. It is also important to have a system that works for you. Thanks for sharing how you manage your time!

  • Jude Starks  says:

    Congratulations Loke! This is a great approach and Trello looks like it’s simple to use. Thanks for the information and looking forward to the next one.

  • Luciano Canzanella  says:

    Outstanding Info thank you for the Time Managment video..

  • Steve  says:

    Great information on time management. I believe that your hybrid system not only gets important tasks done, it also relieves much of the stress involved in getting them done. Thank you.

    • Guy Reynolds  says:

      The time management video is great and lays the foundation for planning 2017 – Many thanks – Guy

  • tomer cohen  says:

    great video Steve. one of the hardest things to do is to optimize your time managements

  • Rob Ellery  says:

    Nobody plans to fail, but many fail to plan….. great advice on the importance of managing ones time to achieve goals and objectives.. awesome reminder of why successful people are successful

  • Jeff Davies  says:

    Time management is practically non-existant in my life so really appreciate the insight on how to do it properly. Congratulations KimFu.

  • Barbara George  says:

    I sure appreciate your sharing an inside look at how you masterfully manage multiple projects. Sort of like teacher lesson planning.
    Trello may be a sensible alternative to my handwritten To Do’s, which I have to keep moving around.
    Within each day or week, would you subcategorize business(es) and personal? I need to see that ahead of time so I can figure time allotments.

    • Aidan and Steve  says:

      Trello is OH so much better than pen and paper. I don’t bother to subcategorize business and personal. I find it not worth the effort.

  • Wal Galbraith  says:

    The last 25 years of my working life was in CEO positions for some multinational companies. In those roles I have seen a lot of time management systems over the years, but Steve’s hybrid system is the best I have seen. Thanks for sharing this Steve.

    • Aidan and Steve  says:

      High praise there, Wal! Thanks!

  • Lora  says:

    always important topic. Great advice.

  • Kayla  says:

    I definitely need to work on defining my goals. The 6 month outline is a good idea.

  • Bia  says:

    Thanks for the video

  • Ann Gray  says:

    Thank you Steve for the great outline. I will certainly give it a try

  • Neil Tribe  says:

    Hi Steve. Another great video. As was Aidan’s yesterday. I tried out Trello last year but didn’t get along with it. I think in hindsight I over complicated it. Very useful to see how simple you keep it. I think that is the key to this particular tool for you. And for those that opt to adopt it

    I’ve used Omnifocus for years but I find it becomes an ‘Attic. Not A Pocket’. It ends up as the place tasks go to die… I’ve tried Aidan’s system (I won’t spoil it for those that haven’t seen it before…) What I found helped with that is being able to see the entirety of the next twelve weeks in one sweep. I think I’m going to give Trello another go to see if it clicks with me this time.

    Either way, yours or Aidan’s hybrid systems are so much better than tailor made systems because they keep you close to the big picture which works agains the tendency to procrastinate by doing ‘Busy Work’

    I think an issue with purpose made software apps is that it’s too easy to ‘geek out’ on the software. The app becomes a barrier between you and your tasks. It’s another manifestation of ‘Shiny Object Syndrome’. The great thing about both of your tools/systems is that there is very little between you and your work. It’s in your face demanding you take action!

    Awesome job guys!

    Neil Tribe

  • J Farnsworth  says:

    Thanks for sharing. David Allen’s book is good. Seeing how someone plans and executes their goals and tasks is helpful. It can provide insight on things that can be tweaked or implemented in my life. I like the simplicity of Steve’s plan.

  • noel  says:

    Yes definitely what I need, a management plan going forward.
    As well as a Partner from yesterdays vid. Accountability to someone other than myself.
    Great info thanks guys.

  • Amy Broadway  says:

    Thanks Steve. Great advice. Will start implementing.

  • Jeff Sommers  says:

    Hi Steve
    Missed the first two days as I was away with family over Christmas and Boxing Day and we had a rule …. no computers for those days. Thankfully I notice that the videos appear here on this page so I will watch them later today.
    My downfall is wasting time and not being focussed.
    I have tried systems before and have found some of them so complex I got lost.
    This system is so simple but effective. I took screenshots the first time and made notes on the screenshots the second time around.
    This is a high priority for me. A few days to practice then my 6 months plan Jan-June 2017….my year to get things done.
    I keep a diary but that is mainly for appointments. I will transfer all of those into Trello so I have a better system for allocating time.
    Great video
    Jeff Sommers

  • Bebe Robinson  says:

    Excellent system. I have a similar system but it’s lacking some elements. This will help me tremendously. Thanks!

  • Justin  says:

    I need a time management system to manage my time management system! Thanks Steve for your insights. I’ve been building the habit of using Trello over the last few months and while my area target items and a few of my six-month goals still stay on the whiteboard, I manage my day to day and weekly operations with Trello. Thanks for the tips!

  • Justin  says:

    I have been using the ‘Living your best year ever – Achievement management system’ to personally track each of my weekly, monthly and quarterly goals.

  • Gary  says:

    I like this Steve. As you say, I think the key thing (for me) is that it needs to be a system that works/sticks.

    • Aidan and Steve  says:

      Exactly. It almost doesn’t really matter WHAT system you use…as long as you stick with something.

  • Piia Brownell  says:

    Time Management is a daily focus for myself, as i manage and work 2 businesses, study,family of five. Trello , i am intending on giving it a go. Merry Christmas and Have a abundant New Year. Keep Shining

  • Bonnie Sholtz  says:

    Ok yes Steve I am a scatter brain yep never know where to start. This was amazing info for me;

    1. buy book “getting things done” David Allen
    2. get setup on on trello
    3. start getting things done!

    Love you guys,

    Many many thanks,

    Bonnie 🙂

  • Vince Brown  says:

    Thank you Aidan and Steve! I’m watching your presentations and taking notes!

  • Victoria  says:

    Will definitely be checking out Trello for time management. Thanks for sharing Steve!

  • Renee  says:

    Thanks, Steve, for this fantastic Christmas gift. Years ago I tried another system (Simpleology) that required writing goals and tasks on paper in a 3 ring binder (now it is on-line, much easier, but I haven’t tried it). It even had a “Lockbox,” like your Inbox. Having to write tasks in different lists was too time-consuming, so I abandoned it, then have been winging it. Last week I made my Master List with sublists on the computer, very easy to cut and paste from one list to another. So this came at the exact perfect time for me. Many blessings to you!

  • Cassie  says:

    Gosh, we need this for sure. Thanks Steve 😉 Great advice. Looking forward to seeing adians system to see if we can make a Mega Hybrid Time Management System! 😆 Also would like to know how you work out your main goals to break down? I always have sooo many projects going on that I will start then lose track of where I am & lose the focus on what I need to be doing. We joined 100K ultra this year & loving it. Unfortunately due to health issues it was put on back burner till now. Looking forward to utilising this system with our store setup. Here’s to a fab 2017!! Drawing board – oops should say Trello here I come!! 😂 Thanks you guys for all you have given us with the training & support. Cheers 🍾 You guys Rock!!

  • Thea  says:

    Steve thank you for your video. It opens my eyes in some points. Thinking doing things in the best way makes you sometimes ‘blind’ for other approaches. So there is work to do for me to make things happen in 2017. Thank again 🙂

  • Steve  says:

    Some great improvements on what I already do – thanks

  • Kit  says:

    Great video on how you use Trello and your clarification in the comments. I use to like the hand written approach but I would find I had post it notes everywhere when I didn’t have my main task list with me. What a mess!

  • Paul  says:

    Thanks Steve, this looks like something that could work for.

  • Gil  says:

    Steve, Brilliant “hybrid time management” system. Thank You for encapsulating so well what needs to be done for “getting things done” via Trello.

  • Neil Tribe  says:

    Hi Steve,

    Is there somewhere we can go within Blueprint Pro to access more detail / examples on the process you use to break things down from your ‘What Does Finished Look Like’ through your ‘Areas Of Focus’ on down to the actual task level?

    I’m trying to go through the process of getting this down into some outlines for where I’d like to be in 6 months. I think it would be great to see some examples / case studies although I realise that’s beyond the scope of what you are posting here.

    Also because I’m still learning HOW to do this stuff as I do it, I find it a big challenge to know I can expect to get done over 4 weeks, 12 weeks or 6 months.



    • Aidan and Steve  says:

      We don’t really have a place where that’s done, Neil…but we’ll do something to add it in.

  • Paul LaPrade  says:

    Thanks Steve, Good mix of organization and flexibility…

  • Jack  says:

    Thanks for sharing. Worth giving it a try for me.

  • Mel West  says:

    Great stuff. I love listening to your no BS approach.

  • Marcia Schwanger  says:

    I am going to give Trello a try. I have always liked handwritten notes because I can see it elsewhere besides my computer. I also like the satisfaction of crossing off a task when completed, but having a done box on Trello should be good, rather than just deleting it ; )

  • Christina  says:

    This is sooooooooo helpful Steve! I had given up on Trello for Basecamp but your approach really simplifies things & makes them seem doable for long and short term. It’s so easy to get overwhelmed when there are so many moving parts in an #entrepreneurlife. These videos are really great you guys. I’m just now catching up on all of them. Thanks for taking the time to make (and plan for them)! 🙂

  • Jayen  says:

    This is probably the area were I most need to improve.. I have done elements of what you say in this video before but nether the whole thing all at once…

    I generally start well but very quickly problems arrive and suck up all my time, before I know it I’m not getting to most of my important tasks and all my goals get pushed back considerably or never completed 🙁

    Is there anything you can add other than following this system in order to get you through staying on track when mayor unknown obstacles get in your way?

    I think my biggest frailer to date is that I let these problems such up all my time and I stop making even small progress on the other goals each day… 🙁

    Thank you very much for doing this Steve, I’ve actually been able to live from the internet largely in part thanks to your teachings over the years.

    I will definitely look at Aidan’s approach and work something out between your 2 encroaches 🙂

    Happy new year!

    PS: love trello, been meaning to get back to using it for some time 🙂 The ability to pass task between collaborators is awesome!

  • Yolanda  says:

    Hey Guys.

    I have not heard of Trello and plan to take a look at it. Thanks also for the tip on Mac Online Editor, I have been searching for a Microsoft OneNote replacement and will look into this.

    It was a good refresher to hear to not get bogged down by the details. Write it down and move over to Trello or whatever tool you use for tasks that must get completed for that week. I use a hybrid of old school writing my tasks down on paper, I get satisfaction on being able to cross out tasks that I completed. I also use my outlook calendar for reminders and also excel for tracking goals for the week, this has been working for me. One new thing that I’ve recently implemented is that I purchased a white board from Amazon that I write my weekly tasks on. I hung the white board in a location in my apartment where I can always see it, this also keeps me on track and motivated to get things done, this also helps in keeping the stress away.

  • Russell  says:

    Trillo I’ve never seen such a simple and flexible planner before – thanks guys I’m going to use it Cheers

  • Richard Read  says:

    Wow! Thanks Steve. I have signed up for Trello straight away. Love it 🙂

  • Kirsten S  says:

    Thank you for this! Time Management/finding focus is something I really struggle with. I will need to review this again and again!

  • Tami  says:

    Time management has always been problematic for me but it is fantastic to be introduced to a system that synchronizes tasks so that the goals could be achieved faster

  • Daniel  says:

    This is exactly what I was looking for. Thanks so much for sharing, Steve!

  • Robin Sardini  says:

    Trello would certainly allow me to get rid of many little lists on my desk. Thanks so much Steve! You demonstrate that it’s simpler than I thought it was. Your hybrid is a brilliant plan!

Leave a reply

You may use these HTML tags and attributes: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>